What happens after the 14-day trial?

You add a payment method when you sign up — you're only charged after the 14 days end. If gastrotodo isn't the right fit for your business, you cancel within the trial in one click and nothing is billed.

Do I need new hardware or tablets?

No. Team members who want to use their own smartphone can do so (iOS or Android). For shared devices, kiosk mode works on any standard tablet — you don't need to buy anything gastrotodo-specific.

Does every team member need their own email address?

Yes. Each team member needs their own email address — it's their login and the basis for personalized documentation: HACCP tasks, mandatory briefings and photo evidence are assigned unambiguously to one person. On a shared tablet in kiosk mode, a tap on the name is still enough — the login happens in the background.

Which languages does the app support?

German, English, Turkish, Polish, Russian and more. Every team member picks their own language — you maintain processes once in German and your team sees them automatically in their language.

What if my team isn't very tech-savvy?

gastrotodo is built for daily shift work — no training, no separate login, one task at a time. Most teams are fully digital after 2–3 shifts. If you need it, we'll walk your team through the app once for free at the start.

Does the HACCP record meet inspection requirements?

Every HACCP-relevant task is documented with a timestamp, the responsible person and — if you configure it that way — photo evidence and a signature. At an inspection you export the complete record as a PDF with one click. During setup we go through your specific HACCP plan together.

Are mandatory briefings under § 43 IfSG documented in a legally compliant way?

Briefings are recorded per person with a read confirmation and date, and automatically rescheduled for the annual repetition. You export the proof per person or for the whole team — for inspections or for the personnel file.

What happens to my data?

All data is stored on servers in Germany and processed in line with GDPR. Your data belongs to you and can be deleted in full at any time — directly in the app settings or by emailing support@gastrotodo.de.

Does it work for multiple sites or franchise chains?

Yes. Sites are managed centrally — maintain routines, training and briefings once and they roll out to every location automatically. In the multi-site comparison you see completion rates, incidents and HACCP gaps per location, side by side.

Who sets up the system? How long does it take?

Your first checklists are ready in 5–10 minutes. For more complex setups — multiple sites, custom HACCP plans, existing templates — we'll guide you through setup for free. A 30-minute call is usually enough to go fully digital.

The day in one email.

What was done, what's missing, who worked — gastrotodo emails you the daily report automatically every evening. With completion rate, photos, incidents and a breakdown per site, shift and department.

Book a personal demo (30 min)Or start your 14-day free trial

Live call with our team · tailored to your business

Sound familiar?

The typical problems that cost you time and nerves.

You learn too late that something didn't run

When you hear about a complaint on Thursday evening, you wonder: was that yesterday or the day before? Who was on shift? What was the cleaning status? Without a daily overview — detective work.

Site managers have no view of the day

With multiple locations you don't know where things ran well and where they got stuck. Calling the team after work brings subjective assessments, not data.

Morning handover is based on hearsay

"Think it's all done" — that's the standard answer. The morning briefing lacks facts about what's actually open and what the team should focus on today.

How gastrotodo solves it for you

Once set up, daily operations run reliably. Team members know what to do, leadership has visibility at any time.

Donut chart with completion rate at a glance

The overall completion rate per day — instantly visible. Plus numbers for done, cancelled and no response. Status badge: "Fully completed", "No activity" or completion rate in percent.

Breakdown per site, shift, department

You see the rate per location, per shift, per department as a progress bar — green/orange/red. Who worked in this department, what was checked off, what was forgotten.

Photos and comments in the report

If a task was completed with a photo, the image shows up in the daily report. Notes on anomalies — e.g. "ice maker noticeably loud" — appear directly next to the task.

Automatically by email — to management

The report lands in the team lead's inbox in the evening. For critical deviations (temperature out of bounds, task cancelled) an immediate warning email goes out on top.

What our customers say

Philipp Trumpf

„A long-awaited app that allowed us to retire our old paper task lists for good."

MR. T

Veljko Tatalovic

„With so many work areas we often lost track. gastrotodo bundles everything neatly into one app and really helps us simplify the day."

Playground Coffee

Markus Quadt

„Especially during demanding shifts we now finally have a structured task list that can be adapted to the situation again and again. New team members can also look up their tasks in the app — that saves us a lot of time and nerves."

Alte Post

Melina

„A really good tool for clean record-keeping with a control function. Tasks can be displayed at different intervals, and up-to-date summaries arrive directly in the app and by email — as operations management you have everything in view."

Pottsalat Mainz

Henning

„We use gastrotodo to establish consistent standards in our business. Tasks are clearly listed and described — so even casual staff know what to do. The integrated HACCP documentation is particularly convincing."

Wittorfer Brauerei

Jens

„I like the simple operation and the well-thought-out flows. In the past I was often annoyed about forgotten tasks — with gastrotodo there are no excuses any more because every task is processed as a to-do."

Bunthaus Schankraum