What happens after the 14-day trial?

You add a payment method when you sign up — you're only charged after the 14 days end. If gastrotodo isn't the right fit for your business, you cancel within the trial in one click and nothing is billed.

Do I need new hardware or tablets?

No. Team members who want to use their own smartphone can do so (iOS or Android). For shared devices, kiosk mode works on any standard tablet — you don't need to buy anything gastrotodo-specific.

Does every team member need their own email address?

Yes. Each team member needs their own email address — it's their login and the basis for personalized documentation: HACCP tasks, mandatory briefings and photo evidence are assigned unambiguously to one person. On a shared tablet in kiosk mode, a tap on the name is still enough — the login happens in the background.

Which languages does the app support?

German, English, Turkish, Polish, Russian and more. Every team member picks their own language — you maintain processes once in German and your team sees them automatically in their language.

What if my team isn't very tech-savvy?

gastrotodo is built for daily shift work — no training, no separate login, one task at a time. Most teams are fully digital after 2–3 shifts. If you need it, we'll walk your team through the app once for free at the start.

Does the HACCP record meet inspection requirements?

Every HACCP-relevant task is documented with a timestamp, the responsible person and — if you configure it that way — photo evidence and a signature. At an inspection you export the complete record as a PDF with one click. During setup we go through your specific HACCP plan together.

Are mandatory hygiene briefings documented in an audit-proof way?

Briefings are recorded per person with a read confirmation and date, and automatically rescheduled for the next due cycle. You export the proof per person or for the whole team — for inspections or for the personnel file.

What happens to my data?

All data is stored on servers in Germany and processed in line with GDPR. Your data belongs to you and can be deleted in full at any time — directly in the app settings or by emailing support@gastrotodo.de.

Does it work for multiple sites or franchise chains?

Yes. Sites are managed centrally — maintain routines, training and briefings once and they roll out to every location automatically. In the multi-site comparison you see completion rates, incidents and HACCP gaps per location, side by side.

Who sets up the system? How long does it take?

Your first checklists are ready in 5–10 minutes. For more complex setups — multiple sites, custom HACCP plans, existing templates — we'll guide you through setup for free. A 30-minute call is usually enough to go fully digital.

Everything your team needs to know — in one place.

The knowledge base bundles what's already in the system — tasks, equipment manuals, HACCP rules, in-app help — and extends it with your own documents and step-by-step guides. Instead of PDFs in shared drives and Excel sheets on WhatsApp, your team finds everything through one search.

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Sound familiar?

The typical problems that cost you time and nerves.

Knowledge lives in ten different channels

A manual as an email attachment. A cleaning routine in a notebook behind the counter. The HACCP rule only in the shift lead's head. When someone new starts, they ask three colleagues and get three different answers.

Equipment manuals stay unused

Every machine ships with a PDF — most end up in a drawer and are never opened again. When the ice machine breaks down, there's no manual in hand — only a call to the manufacturer.

New team members ask the same questions over and over

Where are the allergens listed? How do we log HACCP? Who closes up at night? Every new hire asks the same questions — and ties up the long-tenured staff.

How gastrotodo solves it for you

Once set up, daily operations run reliably. Team members know what to do, leadership has visibility at any time.

Everything from the system, immediately available

Tasks, HACCP data, defect reports, shopping list — the knowledge base reads live from gastrotodo and makes everything searchable. You don't have to maintain manually what's already in the system.

Your own documents and guides

Upload your own PDFs (hygiene concept, emergency plan, seasonal menus), write step-by-step guides with images and tables, or structure internal trade knowledge in folders.

Product database with pre-indexed equipment manuals

gastrotodo maintains a very large, curated product database for hospitality and retail equipment. The moment you link a machine to a task step, the manufacturer's manual is attached automatically — the full text is already extracted and searchable for Flora, your AI assistant. Questions like "How do I clean the combi-steamer?" or "What does this dish- washer error code mean?" get a concrete answer with the matching manual passage — no PDF uploads from your side. You can still add your own guides on top.

One search, one click

Instead of digging through folders: just type. Tasks, guides, help articles and your own documents all show up in the same results list. Staff finds what they need in seconds.

What our customers say

Philipp Trumpf

„A long-awaited app that allowed us to retire our old paper task lists for good."

MR. T

Veljko Tatalovic

„With so many work areas we often lost track. gastrotodo bundles everything neatly into one app and really helps us simplify the day."

Playground Coffee

Markus Quadt

„Especially during demanding shifts we now finally have a structured task list that can be adapted to the situation again and again. New team members can also look up their tasks in the app — that saves us a lot of time and nerves."

Alte Post

Melina

„A really good tool for clean record-keeping with a control function. Tasks can be displayed at different intervals, and up-to-date summaries arrive directly in the app and by email — as operations management you have everything in view."

Pottsalat Mainz

Henning

„We use gastrotodo to establish consistent standards in our business. Tasks are clearly listed and described — so even casual staff know what to do. The integrated HACCP documentation is particularly convincing."

Wittorfer Brauerei

Jens

„I like the simple operation and the well-thought-out flows. In the past I was often annoyed about forgotten tasks — with gastrotodo there are no excuses any more because every task is processed as a to-do."

Bunthaus Schankraum